About SOUL

SOUL for Development is a national NGO, founded in February 1997, by a group of Yemeni professionals out of their desire to achieve a higher quality of life for Yemeni women and children, and contribute to the development process of the nation. Since its establishment it has implemented programs and projects in health, nutrition, WASH, education, child rights, and youth empowerment. It is currently operating in Sana’a, Taiz, Aden, Hadhramawt, Al Hudaydah, Al Maharah, Socotra and Dhamar governorates

Job Information

Job Title:  Project Assistant (1).

Location: Taiz.

Contract Type: Full Time.

Contract Duration: 5 Months.

Start Date: As soon as possible.

Job Description

The field Project Assistant is responsible for the majority of administrative duties in the organization. This person will manage employee records, organize files, answer calls, and provide support for the project team. As administrative officer, the ideal candidate will be highly organized and able to handle financial records and expenses.

Key Responsibilities:

1. Provide administrative support to ensure that project activities are maintained in an effective, up to date and accurate manner:

• Maintain the staff attendance including recording of staff leaves.
• Assist in preparing periodic reports/ project reports/ update project files.
• Be responsible for day to day project correspondence / information sharing.
• Organize meetings and act as the secretary to project meetings / prepare minutes.
• Assist project staff in arranging logistics activities, when necessary.
• Participate in identifying needs and feedback to the project Manager/Officer.
• Assist in activities planning alongside the project.
• Collect and analyze project data including preparation of graphs and visual data from field teams.
• Assist the Project Manager/Officer in following up the activities at field level are in accordance with the plans.
• Assist in budget tracking and ensure that the team's requirements are based on the available sources and budget.
• Maintain safe and easy archiving mechanism of all project documents.
• Provide the project manager/officer with all data and updated information weekly, monthly, and when needed.
• Handle requests for information and data related to the assigned project
• Support all project daily administrative activities.
• Support the circulation of relevant information, reports memos and any other related document as well as with the partners and other stakeholders.
• Assist the project coordinator in reporting on the project as required by the various funding organizations and bodies.
• Schedule and coordinate meetings, appointments and workshops related to project activities.
• Attend meetings of the project partners and stakeholders where appropriate.
• Perform assigned related task by the supervisor and project management.
• Maintain the staff attendance including recording of staff leaves.
• Assist in preparing periodic reports/ project reports/ update project files.
• Be responsible for day to day project correspondence / information sharing.
• Assist project staff in arranging logistics activities, when necessary.
• Maintain a proper filling system for project documents.

1. Provide financial assistance to project accountant:

• Processes the advances clearance and review its supporting documents.
• Ensure all financial documents are in order; manage records, file invoices, receipts, delivery orders and contracts.
• Assist in the procurement process.
• Assist the Accountant in keeping track of all contracts and ensures that payments and repayments are made on time.
• Participate in periodic inventories of project/office fixed assets.

Qualifications & Experience:

• Bachelor Degree in Business Administration/Accounting or relevant field.
• Prior one-year experience in Administrative/ Financial position is preferred.
• Very good spoken and written Arabic and English.
• Excellent computer skills including the usage of Microsoft office.
• File Archiving skills.
• Very good business correspondence and report writing skills.
• Very good communication and interpersonal skills.              

Application Process:

• Qualified candidates are invited to fill their information and submit their CVs in the below link:

http://erp.soul-yemen.org/job_application?new=1&job_title=project-assistant

• Applications with no detailed information within the specified Form will not be considered.
• Due to the urgency of this appointment, selection processes would be on a rolling basis.
• Only short-listed candidates will be contacted.

Deadline for receiving applications is 30.06.2020